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How Microsoft Applications Can Be Used to Improve Productivity in Your Business – Part 4

Welcome to Part 4 of our productivity guide. Below, we’re diving into 5 more digital solutions that can help your employees communicate better, collaborate more effectively, and work smarter. And best of all, every one of these tools comes as part of your Microsoft 365 Enterprise package. 

Power Automate (Microsoft Flow)

Previously known as Microsoft Flow, Power Automate is the new name for Microsoft’s task automation tool. Its aim is to increase workplace productivity by handling the more repetitive, predictable, and time-consuming tasks, freeing employees up for other activities. Whether it’s forwarding emails, creating invoices, or generating reports, Power Automate helps businesses offload mundane administrative tasks to get the most value from their people. 


Stream is Microsoft’s video streaming app that makes it easier than ever before to host training courses or hold meetings with on-site and remote employees. Organisations can record useful videos, upload and store them in the app, and stream them – live or on-demand – for up to 10,000 viewers. Whether businesses want to engage with employees through more interactive content, or improve learning with tailored courses, Stream is key to supporting employee development. 


Employees work more productively when they have access to all the information they need to do the job effectively and with confidence. Sway is a Microsoft 365 app that helps businesses design, edit, and share this information in a powerful, engaging, and easy-to-understand way. With Sway, organisations can develop their own newsletters, presentations, and internal communications effortlessly, and can quickly add text, images, and videos from Word, OneNote, and OneDrive. 


Exchange combines Outlook’s email and communication functionality with an extended range of intelligent inbox features, to support all-round workplace productivity. Focused on collaboration and organisation, Exchange includes tools such as resource sharing and subgroups, which help employees work faster and more productively. The tool can be customised with a number of additional extras so that employees can customise their email system with features that help them achieve their best. 


Outlook is one of the most widely used email systems in the world, and this is one of Microsoft’s most popular apps. It combines email and a calendar into one single interface, making it easy for users to keep track of communications, events, and appointments without needing to switch between apps. Outlook comes complete with an integrated search function so emails can be located in an instant, and a shareable availability feature that helps others plan meetings more effectively. 

Empower your people to achieve great things

Building a strong team is only one side of the productivity equation. Without access to the tools they need to streamline their processes and work effectively, even the best talent can’t achieve their all. At Perigon One, we’re on a mission to help businesses identify the top tools for their workforce, and implement them in the very best way. And in Part 5 of our productivity guide, we’ll be introducing 5 more Microsoft applications that can help your team work more efficiently.